GIG-3512 - Conestoga Gig Marketplace

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RFP number

VLT044

Date posted

2026-02-14 11:35:36

Timeline start date

2026-03-14

Timeline end date

2026-03-23

Gig Marketplace partnership

Venture Lab for Tech

Gig category

Software Developer

Budget

$4000

Company Name

Zoologia

Project overview

We are developing Zoologia, an animal care management app designed for wildlife rehabilitation centers, avian care organizations, small zoos, and educational animal facilities. The goal of this project is to replace paper records and spreadsheets with a centralized, reliable system that staff can use daily without slowing down operations.

Scope of work

1. MVP Scope What users can do Animal Records - Users can create and update animal profiles with photos, notes, and care history. - Users can log daily care data (feeding, weight, meds, injuries, enrichment, training). - Users can quickly find animals by species or ID. - Users can view weight graphs for trend awareness. Daily Tasks & Alerts - Users can see daily assigned tasks (feeding, meds, cleaning, checks). - Users get reminders when tasks are overdue. Mobile + Offline - Users can enter data on phones or tablets. - The app works offline and syncs automatically when internet returns. - No data is lost if the app closes or the device disconnects. Quick Journal Entry Templates - Admins can create Google-Forms-style templates for fast journal entries. - Templates support: -- Text fields -- Checkboxes -- Dropdowns -- Numeric inputs (e.g. weight, dosage) -- Required fields - Staff can use templates to log care quickly instead of writing notes. User Roles - Admins can add users and assign roles. - Staff/Volunteers can enter and view data but not delete system-critical records. 2. MVP Feature Breakdown + Acceptance Criteria 2.1 Animal Record Management Acceptance Criteria - Can create, edit, and view animal profiles without errors. - Photos and documents upload and remain accessible. - Logs save both online or offline. - Weight graph updates correctly when new data is entered. - Restricted medication entries are clearly labeled and protected. Pilot Failure If - Data is lost - Photos fail to sync - Records duplicate or overwrite incorrectly 2.2 Task Scheduler & Alerts Acceptance Criteria - Tasks appear correctly for assigned users. - Overdue tasks trigger alerts reliably. - Optional escalation alerts reach admins. Pilot Failure If - Alerts don’t fire - Tasks disappear or duplicate 2.3 Mobile App + Offline Mode Acceptance Criteria - App works without internet. - Entries sync automatically when connection returns. - UI usable by non-technical volunteers. Pilot Failure If - Users must re-enter data - Sync conflicts corrupt records - App freezes during entry 2.4 Admin-Created Quick Entry Templates Acceptance Criteria - Admin can create, edit, and delete templates. - Templates support structured fields (checkbox, dropdown, number). - Staff can submit entries using templates. - Template entries map cleanly to animal records. - Templates work offline. Pilot Failure If - Templates are confusing - Staff revert to free-text notes - Templates break syncing 2.5 User Management & Roles Acceptance Criteria - Admins can add/remove users. - Staff cannot delete critical records. - Permissions are enforced consistently. Pilot Failure If - Non-admins can delete records - Permissions behave inconsistently 2.6 Data Reliability & Exports Acceptance Criteria - Auto-save always works. Offline backups exist. - Dashboard loads quickly with real data. Pilot Failure If - Reports are unreliable - Data disappears or corrupts 3. Explicit Non-Goals The MVP will not: - Handle HR scheduling or payroll - Manage breeding programs - Predict health outcomes with AI - Publish public animal profiles - Share data across facilities

Preferred Skills or Experience

Preferred qualifications include: - Experience building applications that function reliably without internet connectivity. - Experience building MVPs for startups or early-stage SaaS products. - Ability to design scalable backend architecture for future feature expansion. - Experience developing mobile apps. - Experience implementing robust role-based access control. - Familiarity with audit trails and restricted record handling. - Experience generating simple dashboards and trend graphs.

Submission details

Please submit a structured proposal including the following: 1. Introduction Brief introduction of you or your team including: - Years in operation. - Core areas of expertise. - Primary point of contact. --- 2. Relevant Experience - 2 portfolio examples of comparable projects. 3. Technical Approach - Proposed tech stack. - Explanation of how you would implement core offline functionality. - Brief explanation of how you would ensure long-term scalability. 4. Project Plan & Timeline - High-level milestone breakdown. - Estimated development timeline. - Team structure and roles assigned to the project (if applicable). 5. Budget Proposal - Total estimated project cost. - Ongoing maintenance or support pricing (if offered). 7. Questions & Risk Identification - Any assumptions made. - Identified technical risks. - Suggested improvements or alternative approaches.